This is the Bylaws section.  In this section, the methods of the Board of Directors are described, in a general way.  This copy is the first copy or version to be established.  There are many "Bylaws" which can and will be produced, however since the AICVOA is just starting out, bylaws can be pondered and written in the future.  As the AICVOA grows and establishes stature, edits and modifications to this Bylaws will be made.

These  AICVOA "BYLAWS"  were written on 11-10-2015 to outline how decisions are made.

 

 

Bylaws

The First AICVOA Bylaws 2015

STAGE-1

BASIC TEMPLATE:

 

BYLAWS OF    AMERICAN INDEPENDENT COURIER VAN OPERATOR ASSOCIATION

ARTICLE I - NAME, PURPOSE

Section 1: The name of the organization shall be   AMERICAN INDEPENDENT COURIER VAN OPERATOR ASSOCIATION

Section 2: The            AICVOA           is organized exclusively for philanthropic, scientific and educational purposes, more specifically to                SCIENTIFIC PURPOSES               .

ARTICLE II - MEMBERSHIP

Section 1: Membership shall consist of men and women (primarily men) who show a desire to make a living at being an Independent Courier Van Operator.  And who show a desire to run their own Small Package Pick-up and Delivery Business.

Section 2: Board of Directors members will be recruited from the best candidates.  This process begins after "goal-a" is achieved.

ARTICLE III - ANNUAL MEETING

Section 1: Bi-monthly, meeting. The date of the regular Bi-monthly meeting shall be set by the Board of Directors who shall also set the time and place.

Section 2: Special Meetings. Special meetings may be called by the Chair or the Executive Committee.

Section 3: Notice. Notice of each meeting shall be given to each voting member, by e-mail or text message, not less than ten days before the meeting.

ARTICLE IV - BOARD OF DIRECTORS

Section 1: Board Role, Size, Compensation. The Board is responsible for overall policy and direction of the Council, and delegates responsibility for day-to-day operations to the Council Director and committees. The Board shall have up to       12         and not fewer than        8         members. The board receives the highest salary allowable by law and other reasonable expenses.

Section 2: Meetings. The Board shall meet at least       Bi-monthly   , at an agreed upon time and place.

Section 3: Board Elections. Election of new directors or election of current directors to a second term will occur as the first item of business at the annual meeting of the corporation. Directors will be elected by a majority vote of the current directors.

Section 4: Terms. All Board members shall serve         1        year terms, but are eligible for re-election.

Section 5: Quorum. A quorum must be attended by at least    50    percent of the Board members before business can be transacted or motions made or passed.

Section 6: Notice. An official Board meeting requires that each Board member have electronic notice two weeks in advance.

Section 7. Officers and Duties. There shall be four officers of the Board consisting of a Chair, Vice Chair, Secretary and Treasurer. Their duties are as follows:

The Chair shall convene regularly scheduled Board meetings, shall preside or arrange for other members of the executive committee to preside at each meeting in the following order: Vice-Chair, Secretary and Treasurer.

The Vice-Chair will chair committees on special subjects as designated by the board.

The Secretary shall be responsible for keeping records of Board actions, including overseeing the taking of minutes at all board meetings, sending out meeting announcements, distributing copies of minutes and the agenda to each Board members, and assuring that corporate records are maintained.

The Treasurer shall make a report at each Board meeting. Treasurer shall chair the finance committee, assist in the preparation of the budget, help develop fund raising plans, and make financial information available to Board members and the public.

Section 8: Vacancies. When a vacancy on the Board exists, nominations for new members may be received from present Board members by the Secretary two weeks in advance of a Board meeting. These nominations shall be sent out to Board members with the regular Board meeting announcement, to be voted upon at the next Board meeting. These vacancies will be filled only to the end of the particular Board member's term.

Section 9: Resignation, Termination and Absences.  Resignation from the Board must be in writing and received by the Secretary.  A Board member shall be dropped for excess absences from the Board if s/he has three unexcused absences from Board meetings in a year. A Board member may be removed for other reasons by a three-fourths vote of the remaining directors.

Section 10: Special Meetings. Special meetings of the Board shall be called upon the request of the Chair or one-third of the Board. Notices of special meetings shall be send out by the Secretary to each Board member electronically two weeks in advance.

ARTICLE V - COMMITTEES

Section 1: The Board may create committees as needed, such as fund raising, housing, etc. The Board Chair appoints all committee chairs.

Section 2: The four officers serve as the members of the Executive Committee. Except for the power to amend the Articles of Incorporation and Bylaws, the Executive Committee shall have all of the powers and authority of the Board of Directors in the intervals between meetings of the Board of Directors, subject to the direction and control of the Board of Directors.

Section 3: Finance Committee. The Treasurer is chair of the Finance Committee, which includes three other Board members. The Finance Committee is responsible for developing and reviewing fiscal procedures, a fund raising plan, and annual budget with staff and other Board members. The Board must approve the budget, and all expenditures must be within the budget. Any major change in the budget must be approved by the Board or the Executive Committee. The fiscal year shall be the calendar year. Annual reports are required to be submitted to the Board showing income, expenditures and pending income. The financial records of the organization are public information and shall be made available to the membership, Board members and the public.

ARTICLE VI - AMENDMENTS

Section 1: These Bylaws may be amended when necessary by a unanimous  majority of the Board of Directors. Proposed amendments must be submitted to the Secretary to be sent out with regular Board announcements.

These Bylaws were approved at a meeting of the Board of Directors of  the         AICVOA        on

        November 10,        , 2015.